Structure of a Formal Email

1. Subject Line: Be clear and concise. E.g., "Meeting Follow-up" or "Question about Invoice #123".
2. Salutation:
   • Formal: Dear Mr. Smith, / Dear Ms. Jones,
   • If name is unknown: Dear Sir or Madam, / To Whom It May Concern,
3. Opening: State your purpose. E.g., "I am writing to inquire about..." or "I am writing in reference to..."
4. Body: Provide details clearly and politely. Use formal language.
5. Closing: E.g., "I look forward to hearing from you." or "Thank you for your time."
6. Sign-off:
   • Formal: Yours sincerely, (if you know their name) / Yours faithfully, (if you used "Dear Sir/Madam")
   • Common: Best regards, / Kind regards,